Professional calculators and tools to manage your freelance business - 100% free!
About This Tool Suite
Welcome to the complete Freelancer Tool Suite - your free companion for managing every aspect of your freelance business. Whether you're just starting out or you're a seasoned professional, these tools will help you:
Calculate optimal rates based on your experience, expenses, and market standards
Estimate project timelines accurately with complexity and buffer factors
Generate professional invoices instantly with itemized services and taxes
Analyze profit margins to ensure your business stays profitable
Estimate quarterly taxes to avoid surprises at tax time
Compare pricing models to choose between hourly and project-based rates
Calculate project deadlines accounting for working hours and holidays
Create detailed proposals with multiple pricing scenarios
All tools save your data locally in your browser for convenience. No sign-up required, completely free!
Select a Tool
💰 Freelance Rate Calculator
Calculate your optimal hourly or project rate based on your desired income, expenses, and available working hours.
Your Recommended Rates
Minimum Hourly Rate
$0
Recommended Hourly Rate
With experience & profit margin
$0
Competitive Market Rate
Upper range estimate
$0
Total Annual Billable Hours0
Annual Revenue Needed$0
Monthly Revenue Target$0
Daily Rate (8 hours)$0
💡 Pro Tip: Your recommended hourly rate accounts for your experience level and desired profit margin. The competitive market rate gives you room to negotiate premium projects. Always be prepared to justify your rates with your expertise and value delivered.
⏱️ Project Time Estimator
Estimate project completion time with complexity factors, buffer time, and realistic scheduling.
Time Estimate for:
Base Estimate
Initial hours
0h
Adjusted Estimate
With complexity
0h
Final Estimate
With buffer & extras
0h
Estimated Completion Time0 days
Working Weeks Required0 weeks
Calendar Days (5-day week)0 days
⚠️ Important: This is an estimate. Real projects often take longer due to unforeseen challenges, scope creep, or client delays. Always communicate that this is an estimate and build in adequate buffer time. It's better to deliver early than late!
📄 Professional Invoice Generator
Create professional invoices with itemized services, automatic calculations, and PDF export.
Your Information
Client Information
Invoice Items
📊 Profit Margin Calculator
Calculate your actual profit after all expenses, taxes, and overhead. Ensure your freelance business is profitable!
Software, contractors, materials
Software subscriptions, internet, office
Self-employment + income tax (typically 25-35%)
Profit Analysis
Net Profit
$0
Profit Margin
Percentage of revenue
0%
0%
Effective Hourly Rate
After all expenses
$0
Breakdown
Project Revenue$0
Direct Costs$0
Labor Cost (Your Time)$0
Overhead Allocation$0
Gross Profit (Before Tax)$0
Estimated Taxes$0
💵 Freelance Tax Estimator
Estimate your quarterly tax payments including self-employment tax and federal income tax (US-based).
Health insurance, retirement, etc.
Leave as 0 if your state has no income tax
Tax Estimates for 2025
Total Annual Tax
$0
Quarterly Payment
Pay every quarter
$0
Effective Tax Rate
% of gross income
0%
After-Tax Income
Take-home amount
$0
Tax Breakdown
Gross Income$0
Business Expenses$0
Net Business Income$0
Self-Employment Tax (15.3%)$0
Federal Income Tax$0
State Income Tax$0
⚠️ Disclaimer: This is an estimate for planning purposes only. Tax laws are complex and change regularly. Always consult with a qualified tax professional or CPA for accurate tax advice and filing. Quarterly estimated tax payments are typically due April 15, June 15, September 15, and January 15.
💡 Tax Saving Tips: Maximize deductions by tracking all business expenses, contribute to a SEP-IRA or Solo 401(k) for retirement savings (tax deductible), deduct health insurance premiums, and consider working with a tax professional who specializes in freelance/self-employment taxes.
⚖️ Hourly vs Project Rate Comparison
Compare hourly billing versus project-based pricing to determine which model works best for different scenarios.
Expected overrun percentage
Pricing Model Comparison
Metric
Hourly Billing
Project-Based
Base Revenue
$0
$0
If Project Takes Longer
$0
$0
Effective Hourly Rate
$0
$0
Risk Level
Low
Medium
Scenario Analysis
If Completed 20% FasterBetter Option: Project-Based
If Takes Estimated TimeBetter Option: Hourly
If Takes 20% LongerBetter Option: Hourly
📅 Project Deadline Calculator
Calculate realistic project deadlines accounting for your working hours, holidays, and buffer time.
Days you won't be working during the project
Safety margin for unexpected delays
Project Deadline
Recommended Deadline
Date
Working Days Needed
Excluding holidays
0
Calendar Days
Total duration
0
Project Weeks
Approximate weeks
0
Timeline Breakdown
Start Date-
Hours Required0
Hours Per Day0
Holiday Days Excluded0
Buffer Time Added0 days
Conservative DeadlineDate
💡 Pro Tip: Always communicate the conservative deadline to clients. If you finish early, you'll be a hero. If unexpected issues arise, you have buffer time. Never promise aggressive deadlines unless you're certain you can deliver.
📋 Project Proposal Calculator
Create detailed project proposals with multiple pricing tiers and payment schedules.
Pricing Tiers
Offer multiple pricing options to give clients flexibility.
Payment Structure
💡 Proposal Tips: Always offer multiple pricing tiers - clients often choose the middle option. Clearly define what's included in each tier. Use milestone payments to reduce risk. Include a clear timeline and what happens if scope changes. Make it easy for clients to say yes!
