The Small Business Toolkit: Free Online Tools for Running Your Business

Running a small business means wearing many hats. One moment you're creating invoices, the next you're tracking project hours, and before lunch you might need to sign a contract and figure out shipping costs for a customer order. Enterprise-level software suites exist to handle all of this, but they often come with enterprise-level price tags that simply don't make sense when you're watching every dollar.

That's where FreeWWW comes in. We offer a growing collection of free online tools designed to help you handle everyday business tasks without subscriptions, software installations, or account requirements. In this post, we'll walk through ten tools that can help small businesses operate more efficiently—from invoicing clients to managing customer relationships and everything in between.

Invoice/Receipt/Quote Generator

Getting paid starts with professional documentation. The Invoice/Receipt/Quote Generator lets you create invoices, receipts, quotes, and proposals with automatic calculations and customizable templates. You can add your business details, line items, taxes, and discounts, then export everything to PDF for easy sharing with clients.

For small businesses that don't need a full accounting system but do need to send professional-looking financial documents, this tool hits the sweet spot. It's particularly handy for service providers, consultants, and anyone who bills clients on a project or hourly basis.

Business Tool Suite

Financial decisions require good data, and the Business Tool Suite puts a dozen professional calculators at your fingertips. You'll find tools for calculating break-even points, return on investment, profit margins, markup percentages, and more. There's also a payroll calculator, commission calculator, and tax calculator to help with the numbers that keep your business running.

Rather than pulling out a spreadsheet every time you need to figure out whether a pricing change makes sense or how much to pay in sales tax, these calculators give you quick answers so you can make informed decisions on the fly.

Online Cash Register / POS

If you are in the retail business, you probably need a point-of-sale system. Most POS systems are expensive, and the ones that are inexpensive come bundled with other apps and services you don't want to pay for. Our FreePOS is a perfect solution for most small businesses; it's 100% free, and it comes equipped with lots of great features including optional inventory control, tax calculation, optional barcode / QRCode scanner support, printable receipts for customers, and register preset buttons for commonly purchased items. It's simple to use, and it stores data locally in your browser cache (none of your data travels the Internet or is stored on our servers). You can easily export / import data such as sales, inventory, etc.

Time Tracking App

Whether you bill clients by the hour or simply want to understand where your time goes, tracking it accurately matters. The Time Tracking App supports multiple projects, manual time entries, and visual charts that help you see patterns in how you spend your working hours.

For service-based businesses, accurate time tracking translates directly to accurate invoicing. For everyone else, it's a valuable way to identify inefficiencies and make sure you're spending your limited time on the activities that actually move your business forward.

Document Signing App

This one has personally saved me a lot of time. Whenever I would get an NDA, non-compete agreement, contract, etc, I would have to print it out, sign it, and then scan the signed document to send it back to the client. Now I can sign a document online with no printing or scanning, in literally one minute. To set it up with my own signature, I signed my name on a blank paper once, scanned it, removed the white background using FreeWWW's image background remover (https://www.freewww.com/apps/backgroundrmv), and uploaded the signature to the document signing app. It remembers my signature in local browser storage, and now when I have a document to sign, I simply load the document, click my signature, click where I want to put it, and click save.

Retail & E-Commerce Tool Suite

If you sell products—whether online, in a store, or both—the Retail & E-Commerce Tool Suite offers a collection of calculators tailored to retail operations. You'll find tools for pricing, discounts, shipping estimates, tax calculations, profit margins, break-even analysis, inventory turnover, customer lifetime value, conversion rates, and return on ad spend.

These calculators help you answer the questions that come up constantly in retail: Is this promotion profitable? What should I charge to hit my margin targets? How much is each customer actually worth over time? Having quick access to these answers helps you make smarter merchandising and marketing decisions.

Product Catalog Generator

Presenting your products professionally can make a real difference in how customers perceive your business. The Product Catalog Generator lets you create catalogs and price lists that you can print, export to a file, save to the cloud, or share directly with customers via a link.

This tool is valuable for businesses that sell to other businesses, work with wholesale accounts, or simply want a polished way to showcase their product lineup. Instead of cobbling together a catalog in a word processor, you get a purpose-built tool designed for the task.

QR Code Generator

QR codes have become a standard part of small business marketing and operations. The QR Code Generator supports URLs, plain text, WiFi networks, email addresses, phone numbers, SMS, and contact cards. You can customize colors and sizes, adjust error correction levels, and even embed a logo. Export options include PNG, SVG, and PDF.

Small businesses use QR codes on business cards, product packaging, table tents, flyers, and storefronts. They're an easy way to connect physical marketing materials to your digital presence—linking customers directly to your website, menu, contact information, or special offers.

Kanban Board

Keeping track of tasks and projects gets complicated quickly, especially when multiple people are involved. The Kanban Board provides a visual, card-based approach to project management that helps you see what's in progress, what's waiting, and what's been completed.

This style of task management works well for small teams because it's intuitive and doesn't require extensive setup or training. You can use it to manage client projects, internal initiatives, or even your own personal to-do list. Seeing everything laid out visually often reveals bottlenecks and priorities that aren't obvious in a simple list.

Simple CRM

Customer relationships are the foundation of any small business, and keeping track of those relationships becomes harder as your customer base grows. Simple CRM is a free customer relationship management tool designed specifically for small businesses that need to organize contacts, track interactions, and stay on top of follow-ups without the complexity of enterprise CRM platforms.

Having a central place to record customer information and communication history helps ensure that nothing falls through the cracks. It's particularly valuable when multiple team members interact with customers, since everyone can see the full picture of each relationship.

Running a small business will always involve juggling multiple responsibilities, but the right tools can make that juggling act considerably easier. Each of the tools covered here addresses a specific operational need—and they're all available without cost, subscriptions, or complicated setup.

Explore these tools and hundreds more at FreeWWW.com—all completely free, no account required.